Made for Australian trade and field businesses
Do the work. Tell CaptureOnce.Leave the admin behind.
Speak the job on site, in English or 60 other languages. CaptureOnce prepares the quote, invoice or report from your words and your prices. You check it, then you send it. Nothing is sent automatically.
14-day free trial, then A$16.50/month including GST. No card needed.
The New job screen, as it is in the app today.
Your work. Ready to send.
Branded quotes, invoices and job reports, with your logo, photos and business details. Preview the PDF before sending.
Quote. Scope, inclusions and an acceptance block. Customers can accept it online. View sample ↗
Tax invoice. Stamped Paid when $1,710.50 is in: by card with Pay now, or marked paid by you. View sample ↗
Job report. A results table, what was done, and the next service date. View sample ↗
Less typing. Less chasing. One job record.
Keep the evidence, reuse your prices and pick up where you left off.
Useful on site, useful back at the desk
Capture it on siteKeep photos, notes and scans together.
- Add before-and-after photos with captions to your job and reports. Scan readable text into a note, then check it before saving.
- Attach job files. Read supported files into editable text, review it and add what you need to the work note.
- After signing in online, supported notes and photos can be saved on this device without signal and synced later. Transcription and other online processing need a connection.
Measure and work out materialsUse confirmed dimensions to plan quantities.
- Enter dimensions yourself, or try Camera Measure with the CaptureOnce calibration marker. Check each reading before using it; a normal photo alone cannot give reliable dimensions.
- Work out material quantities from confirmed measurements, waste allowances and pack sizes. A supported Bosch Bluetooth laser can also supply readings on compatible devices.
Reuse the work you do oftenYour prices, usual jobs and saved customers.
- Save your prices or import a CSV price list. Start repeat work from a usual job, with its scope and items ready to review.
- Reuse customer and site details across bookings and paperwork. Your prices remain yours to confirm; the app calculates totals and GST.
Turn rough notes into clear wordingOptional AI help, with a review before saving.
- Get help organising a note, tidying draft wording or preparing a customer message. Review the suggestions before using them.
- Create a labelled design concept from a photo and description within your picture allowance. It illustrates a proposal; it is not evidence of completed work.
Booking link
Booking requests, without the back-and-forth.
One link and a QR code for your website, Google profile, email signature or the side of the van. Customers pick the job and the day; nothing is booked until you accept it.
- Your link, your jobs. The job types come from your trade; your days and hours set what can be asked for.
- Urgent jobs get a call. A customer who picks Emergency is offered your phone number straight away.
- Requests land on Home. Accept one and it is on your schedule with a job already started.
- QR code included. Download it as a sharp image for stickers and flyers.
Trade reports
Real reports, from your own notes.
Record what you checked, your readings and what needs attention. Add photos and captions to show the work. Review every finding before sharing it.
17 report types and 36 trade packs help organise the details for your work.
See the report types
- Smoke alarms
- Test and tag
- Safety switches
- Electrical safety checks
- Air conditioning service
- Pool water tests
- Pest inspections
- Building inspections
- Property inspections
- Fire protection
- Plumbing inspections
- Roofing inspections
- Gas appliance service
- Appliance service
- Solar service
- Tree safety
- General inspections
Reports document your findings; they do not replace a required compliance certificate.
Smoke alarms checkedWorked to AS 3786
| Location | Alarm type | Power | Expiry | Result |
|---|---|---|---|---|
| Hallway | Photoelectric | 240V + battery | 2033 | Pass |
| Bedroom 1 | Photoelectric | 240V + battery | 2033 | Pass |
| LoungeReplaced with a 10-year lithium photoelectric alarm | Ionisation | Battery | 2024 | Fixed |
Next service dueSeptember 2027
Send it. Get paid.
Send the invoice. Give them a way to pay.
Connect your business to Stripe in Settings → Getting paid. Customers can then pay eligible shared invoices by card, straight into your connected account.
- Your business gets paid. Your customer sees your name, the amount owing and a Pay now button. Stripe setup and processing fees apply.
- Keep the balance up to date. Confirmed card payments are recorded automatically. Record cash and bank transfers yourself.
- Easy for the customer. Open the invoice and PDF without an account. See when your shared document was viewed.
Australian by default.
Speak a note in English or 60 other languages, and check the English before it is saved. Your paperwork stays in English and Australian dollars.
- English
- العربية
- 廣東話
- Tagalog
- Ελληνικά
- हिन्दी
- Italiano
- 한국어
- 普通话
- नेपाली
- ਪੰਜਾਬੀ
- Español
- Tiếng Việt
- +48 more
- GST follows your settingRegistered or not. Totals are calculated from your numbers.
- Your ABN, when you add itAdded in Settings, it appears on your paperwork.
- Australian dates and dollarsOn screen and on every PDF.
- Sent in your business’s nameCustomers see your name, logo and details, replies come to you, and a quote can be accepted online.
Put one job through it.
One plan for your job records, paperwork, booking requests and payment tools.
A$16.50/ month
including GST
- 14-day free trial.
- No card needed to start.
- 20 texts and 5 design pictures per month.
- Your documents stay readable.